What should be included in a construction proposal?

A complete construction proposal includes: project overview, detailed scope of work, itemized pricing with materials and labor breakdown, payment schedule, project timeline, terms and conditions, warranty information, and signature section for acceptance.

How is a proposal different from an estimate?

An estimate is an approximate cost calculation. A proposal is a formal offer that becomes a binding contract when signed. Proposals include detailed terms, conditions, scope, and legal language. Once signed, it's a commitment from both parties.

How long should a construction proposal be valid?

Most construction proposals are valid for 30-60 days. This protects you from material price increases and schedule changes. Always include an expiration date in your proposal terms. If the client needs more time, you can extend it with updated pricing if needed.

Should I include payment terms in my proposal?

Yes! Always include clear payment terms: deposit amount (typically 10-30%), progress payment schedule tied to milestones, final payment terms, accepted payment methods, and late payment penalties. Clear payment terms prevent disputes and improve cash flow.

Free construction proposal template

Create professional project proposals and bids with detailed scope of work, pricing, payment terms, and client acceptance signatures.

Proposal Details

Proposal # *

Date *

Valid Until

🏢 Your Company

Company Name *

Address

Phone

👤 Client Information

Client Name *

Client Address

Phone

📍 Project Details

Project Name

Project Address

Project Description

💼 Scope of Work & Pricing

📄 Terms & Conditions

Payment Terms

Terms & Conditions

Proposal Summary

Subtotal

Tax Rate (%)

Tax Amount

Total Amount

Currency

* Required fields must be filled

Professional

Detailed proposals with signature acceptance section

Detailed scope

Line-item pricing with descriptions and quantities

Clear terms

Payment terms and conditions included

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Proposal FAQs

What should I include in a construction proposal?

A good proposal includes: project scope and description, detailed line-item pricing, timeline, payment terms, terms & conditions (warranties, cancellation policy), and signature acceptance section. Be specific and professional.

How long should a proposal be valid?

Typically 30 days. Material and labor costs can fluctuate, so you don't want to be locked into old pricing indefinitely. Include a "valid until" date clearly on your proposal.

What's the difference between a proposal and a contract?

A proposal is an offer to do work at a certain price. Once the client signs and you accept, it becomes a binding agreement. For large jobs, you may want a separate detailed contract after proposal acceptance. Consult a lawyer for your specific needs.